Setting Up Sub-Accounts in Bukers BTA
Bukers BTA has the functionality to create sub-accounts within the Balance Sheet, Income Statement, and Custom Cash Flows modules of the software. This can be incredibly useful, especially for users with specific line items to map within their spread.
When spreading a financial statement in Bukers BTA, some of our software users like to group and others like to itemize. Are you an itemizer? If so, this tip is for you!
After itemizing these custom adjustments in your spread, Bukers BTA allows you to create a template to capture that customization and avoid re-itemizing the sub-accounts. For more information on the process of creating templates in Bukers BTA, please refer to a prior newsletter article – Creating and Using Templates in Bukers BTA.
Adding Sub-Accounts
In Bukers BTA, when you are entering financial statements, the parent accounts such as Other Current Assets, Other Current Liabilities, Other Expenses, etc., are already set up for you. But, if you are an itemizer, you will want to further break out your assets, liabilities and expenses into sub-accounts. You may also want to itemize your adjustments on the custom cash flows. Here’s how:
When you are on the balance sheet or income statement, right click on the parent account you want to itemize. For most parent accounts doing so will show you a list of common sub-accounts. You can select an account from this list or create your own.
To create your own, select “Create a New Sub-Account” at the top of the list. Enter the name of your new account and click the “Ok” button.
While on one of the custom cash flows, the process is similar. Right click on one of the adjustment accounts (Other Retained Earnings Adjustments, Other Adjustment, Other Debt Service Adjustment – Existing or Projected) and follow the steps above to create your own account.
Deleting Sub-Accounts
Now that you have added your sub-accounts, let’s say you want to get rid of one. You can delete an account at any time, even after entering data into it. To remove a sub-account, right click on it, and select “Delete” from the menu. You will be asked if you want to add the value of the sub-account to the parent account. Select “Yes” if you do, “No” if you don’t or “Cancel” to keep the account.
That’s it! With the ability to add and remove sub-accounts you can create a financial analysis to suit your institution’s needs.